Research Building 1311 Resources

In order to stay up to date on any news or events involving Research Building 1311, tenants can join the Google Group 1311 Announcements. 

In order to join, send an email to 1311announcements-g+subscribe@vt.edu. An email will be sent requesting confirmation.  

Any requests to send information to this distribution should be sent to 1311help-g@vt.edu.

Research Building 1311 has two conference rooms available for occupants of the building to reserve on an as-available basis:

• Conference Room 1032 - This is a larger conference room with reconfigurable tables and chairs.
  
• Conference Room 2020 - This is a medium conference room with reconfigurable tables and chairs.
  
• Reservations for each of these conference rooms can be made using the Booked system. Instructions on using the Booked System can be found here.

All reservations must be made at least five hours in advance to ensure the room is open and available. If a room is available and an immediate reservation is needed, contact 1311help-g@vt.edu or call 540-231-6246 and the Office of Export and Secure Research Compliance.

The rules and procedures for both conference rooms are as follows:

1. Training and conference rooms are available Monday-Friday from 8 a.m. to 5 p.m. and subject to the university open/close schedules (e.g. closed during holidays). All events must end by 5 p.m as rooms will be locked at 5 p.m.
2. The department/organization must abide by the instructions in the rooms.
   
3. No permanent markers are allowed in the rooms. Only dry erase markers may be used.
   
4. Do not hang or stick anything to any surfaces in the rooms.
5. The reserving department/organization is responsible for cleaning the room after the event to include but not limited to tables and/or credenzas when food and/or drinks are served, trash, whiteboards, or other surfaces as necessary. If the room configuration was changed it must be returned to the original configuration.
   
6. Any spills on the carpet, chairs, or damage to equipment should be reported to the Office of Export and Secure Research Compliance immediately.
   
7. Departments/organizations who need to cancel a training or conference room should do so at the earliest possible date.
   
8. Any damage to the room will be assessed and an invoice for the cost of repairs will be sent to the reserving departments/organizations. 

Individuals or departments submitting a reservation request is an agreement to abide by the rules above.

The following procedures must be followed in response to COVID-19:

1. Conference areas must be reserved using the Booked system and the names of attendees must be provided and logged.
2. Tables and Chairs in each room are arranged for proper social distancing, do not move tables or chairs.
   
3. All participants should wear a facemask during the entire meeting.
4. Physical distancing guidelines should be followed.
5. The person leading the meeting is responsible for sanitizing the room and surfaces upon entering and again, upon leaving the room.
6. When sanitizing the rooms, door handles, desktops, and other high touch surfaces and equipment should be wiped down thoroughly with sanitizing wipes.
7. Do not spray electronics with sanitizing spray.

Leave hand sanitizer, towels, and sanitizing spray in the room.

Any maintenance requests or issues should be reported to 1311help-g@vt.edu. Each request should include the following:

• Name of person reporting
• Phone and email of person reporting
• Department of person reporting
• Room number or common area where issue is located
• Description of issue or request. 

The Office of Export and Secure Research Compliance shall coordinate with the requestor and property manager for all maintenance requests in Research Building 1311, including arranging the need for escorts with the requestor if needed and confirming work is completed and acceptable.

Any requests for access to areas within Research Building 1311 should be directed to 1311help-g@vt.edu.  Consult with your department representative first as the Office of Export and Secure Research Compliance may need to confirm any requests with those same department representatives prior to approving access.

Research Building 1311 includes an Office of Export and Secure Research Compliance-managed space with access controlled offices and cubicles designated for use by projects subject to Technology Control Plans—referred to as the CUI Hotel Space. Faculty members with restricted research may use the 1311 Hotel Request Form to request one or more single-occupancy offices. With approval of at least one office, approved project personnel will have access to the designated offices as well as National Institute of Standards and Technology 800-171 compliant desktops in the cubicle areas. These cubicle desktops are included with the request for an office and are available for use on a first-come, first-serve and as-available basis. 

Faculty may request space for a minimum of three (3) months with no maximum so long as the space is being used for restricted research and the faculty or department reimburses the Office of Research and Innovation for the cost of the space. Information on cost and reimbursement process is outlined in the request form. 

For assistance, contact 1311help-g@vt.edu or call 540-231-6246.